Meetings & Events

With more than 37 years of industry experience, Magic Global provides exceptional customer-focused meetings and event planning service. We have the know-how and resources to convey a remarkable experience for your attendees.

Site Search & Selection
Magic Global will research, create, review and deliver comprehensive best fit venues for your event. We have successfully set up events for over 37 years across the United States and 55 other countries, and conduct comprehensive searches in our database of hotels, suppliers, and destinations worldwide. Our Selection options are provided based on client direction concerning the destination, service levels, and budget. Upon client review and hotel selection, Magic Global negotiates the contract leveraging our buying power by applying key terms and conditions. Allow us to use your experience, and our bottom line is met while your attendees are fulfilled.
Contract Negotiations
Magic Global, upon client review and hotel selection, negotiates the contract leveraging our buying power by applying key terms and conditions favorable for our clients. Our well-prepared and trained Associates, with knowledge of representing your interest, finalize the hotel contract exploring and dictating meeting costs as well as many hidden risks.
Housing & Travel Management
Magic Global team has over 37 years of combined industry experience planning and executing association and corporate meeting. We work with 70 experienced Travel Directors worldwide to deliver exceptional services.
The effective event strategies are critical for guest satisfaction because your guests prefer a remarkable experience. Our goal is to maximize block pick up, reduce slippage, minimize book-around, easily handle last minute changes, access real-time reservation information and avoid attendee attrition with industry housing management services. No matter how many different hotels or attendees you have, Magic Global can manage the room blocks and event needs.
Event design and décor
Magic Global Meetings & Incentives is here to create an “ Exceptional Memorable Experience” for your guests.

This is our commitment!

Let us handle all the details of planning your social event, meeting or wedding from curating a tailored menu, to creating elaborate décor to match your event. We design events that excite, programs that achieve goals, and excursions that bring a destination to life.

We create venues with custom menus to suit your taste and budget, décor, draping, and special effects, floor plan designs, audiovisual and sound systems services, multimedia experiences and variety artists including musicians and entertainers.
Event Transportation and Management - Air & Ground
One of the key points of on-site management is to transfer guests to/from any point in the city with the maximum care and attention. Our professional team ability offers comprehensive event travel solutions to ensure travel arrangement, the essential cross-checking, manifest, transfers, and notifications handled seamlessly.

We coordinate every detail of flight plans and facilitate changes, upgrades, and extensions. Our expert team members support you every step of the way - online and over the phone. We provide customer and emergency services.
Cruise Services
Magic Global is partners with major cruise lines and exclusive river cruise companies to create a fantastic multi-destination experience all over the world. We add value to our guests to provide for even more great memories with our cruise experts that know the ins and outs of every cruise line.
On-site Event Management and Staffing
You're not alone.

We know your meeting or event is critical for you. We are there to represent you, help you succeed, and make your life easier.

Our on-site manager and professional staff will focus on executing details such as room set-up, decors, stages, sound system, speakers, catering, logistics, and problem-solving.
Audio/Visual Coordination
Magic Global knows how important technology for meetings and incentives is because events have been revolutionized by technology in the last years. Putting on large scale events can take up a great deal of time, energy, and money. We believe you can use event technology to improve attendee experience significantly.

Magic Global provides and offers event technology services and audiovisual production to all organizations and events for the clients.

We use industry standard, state of the art meeting management technology. We implement technology in all aspects of our business including workflow management, company-wide calendars, account administration, meeting registration, sourcing, reporting, data capture, budgeting, and attendee management.
Social & Recreational Activities Coordination
Creating an opportunity to build valuable connection will always be one of the most important reasons of the attendees sign up for events.

Networking events have become crucial to professional success for attendees and guests.
Custom local Gifts & Amenities
Magic Global Meetings & Incentives is ready to bring your guests to the next level.

Looking for inspiration for a unique gift your group can take home?

The attendees or guests love to receive local gifts & amenities; we offer the ability to create custom-made objects at reasonable costs. Whatever the size of your group, whatever its country of origin, and whatever its budget, we will gladly help you choose the perfect group gift from the various selections.
Budget, Data & Reporting
For the success of any meeting or event, creating a budget and developing a plan to implement it are essential. Magic Global Meetings & Incentives oversees revenues and expenses, controls costs, prepare budgets and reports and recreates profit and loss analysis. (Statements)
Partnering with us gives you the maximum buying power and ensures your company brand name is well protected. Strategically managing your events, meetings and group incentive travels with MGMI gives you the experience and the management tools necessary to minimize the risks and the surprises that affect the bottom line.
We forecast each step of the Meetings and Events Management:

1. Plan & Budget
Prepare Strategical plans and budget for operating expenses.

2. Site & Contract
Research right meeting place and destinations and finalize the events requirements.

3. Register & Manage
Manage online attendee registration and management, housing and travel needs, and payment processing.

4. Analysis & Report
Collect details from all the departments, create an accurate and detailed analysis all the aspects of strategic meeting management, and report and share with the client.

2019 Destinations

Whether it’s a remote, snowy paradise in Wyoming or a bustling adventure in a far-off city, there’s no shortage of incredible incentive travel destinations.

So, are you ready to work with us?

Guaranteed! As a full-service event management and meeting planning company, we save you time and money. Our professional meeting planners are poised to help you achieve the highest ROI and deliver impactful, inspiring meetings so your attendees will be proud to be a part of your company. Whether you need a short discussion or thorough analysis, our team of professionals will assist you with the SMMP solution that’s right for your organization. You can create an unforgettable event with us, and we’re ready to work with you.

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Magic Global welcomes your questions regarding our services.